Technical Report – How to do it? Expert Report and Work Inspection!
Technical Report is a rather far-fetched term, but after all, do you know what it really works for? What is its importance? And how to make one? Well, calm down, we are here to explain all of this, and more, about the technical report (as well as the expert report and the technical survey report), so that you can get out of here dominating the subject.
Prepared? Well then, let’s get down to business!
What is the Technical Report
The Technical Report is nothing more than a report made (under technical aspects) to present what, in fact, is the real situation of a work or of a building. But of course, it is not a simple report of the type that is done in school work, here the qualified professional must follow rules, take pictures and make visits to the place that is being analyzed. And, during such visits, it is necessary that the professional seeks to understand what the client’s reality is, as well as the context in which its construction is inserted. It is also his duty to look for the construction history.
However, when dealing with a condominium, it is essential that the Technical Report is made by an expert (as well as in a residence). The expert will survey the building defects that the building has, so that the condominium can then, together with the construction company, achieve a solution to the problems, and the Technical Report on defects serves to negotiate with the construction company in question. And, if there is no agreement between the condominium and the construction company, then the expert report will work to instruct a lawsuit.
Also check out: The sick building syndrome!
Taking into account the customer’s need, a technical opinion can be included together with the report. This opinion will contain everything that may have caused the construction failures, in addition to having technical recommendations for carrying out interventions on site. This opinion will be based entirely on the expert’s experience, being more like an advice or a technical clarification on a subject that is the expert’s specialty, all in accordance with NBR 13754 – Engineering Expertise in Civil Construction. Let’s take a brief look now at two other types of reports; the expert report and the technical report of the property inspection!
The expert report
An expert report is nothing more than the final document of the expert’s opinion that was designed to assess a situation within your knowledge. In other words, it is as if through this report the specialist gave his opinion for what was assigned to him.
An example of this is during a certain sentence, when it is necessary to evaluate a question from the perspective of a specialist. In this situation, the judge will appoint a specialist for this task, who will carry out an expert report with his technical opinion on the matter.
The technical report of property inspection
You already understand the role of a technical report and an expert’s report, so probably now you already have a notion of what a technical report of property inspection is, right?
In summary, we can say that the property inspection report has the function of indicating all the conditions of a property at the time of its lease. In this report all the details of the property are evaluated, and any type of defect that is found must be listed in the report, as it is through this document that it will be possible to compare the situation of the property in the future.
This is exactly why the property inspection report is so important, because it is through it that renters and tenants can guarantee their security. It is even possible for the tenant to request that all problems and defects that are found in the property be listed at the time of rental. This is something that can prevent future headaches, since everything will be properly documented.
The real importance of a Technical Report
After briefly reading above on the expert report, and on the technical report of the property survey, an idea of the real importance of the technical report should already be beginning to be formed in your head. We will help you to clarify this idea even more.
If there are occurrences related to construction in your home and you want to report them (infiltrations, cracks, cracks, etc.), this is exactly where the Technical Report comes in.
The Technical Report is more than just a technical proof so that you can prevent future damage, it will also point out whether it is possible or not to make changes to a work, so it will add extra security to your home. But this is not, by far, all that a Technical Report has to offer.
An expert, who is really competent, can not only identify the existing problems, but also predict future problems, and no, there is no magic here, only the power of a well-executed Technical Report. This type of analysis is effective to prevent certain pathologies from returning, or even appearing for the first time, this prevents the building from wearing out and ensures that there is less need for maintenance.
As already mentioned above, it also serves to make an analysis as to whether or not it is possible to carry out a renovation on the site. If you are thinking of building an extra floor, for example, you should not simply hire a bricklayer and start building, as your construction may not support a new floor and it all ends in tragedy.
But then what can you do to be sure whether or not it is possible to build this extra floor that you so desire? Hire an expert to carry out a Technical Report! And even though we mentioned the example of an extra floor, we don’t even have to go that far, a simple wall that you want to remove, or the construction of an extra bathroom, all this must first be analyzed by an expert to define its viability. .
And, more directly, the Technical Report can also be used to pinpoint culprits. In other words, a pathology caused by neighbors, by the construction company, or by the former residents, or a crack caused by a work in the vicinity, no matter who was to blame, the Technical Report will serve for you to hold them responsible. That is, if you want to sue them for damages in your home, you will need a Technical Report at your side.
How to make a Technical Report
First of all, let’s hit the button that a Technical Report should be made only by an expert specialized in the subject. However, there is nothing to prevent you from being aware of the step-by-step behind its elaboration, whether you are an aspiring expert or just a curious resident. Therefore, we go to the step-by-step that must be followed in all Technical Reports:
1 – Problem identification
It is necessary, first of all, that you have clear in mind what the problem is, that is, that you understand what the client needs and why you are making this report. You are there to develop a report on a problem, and you need to understand what the problem is.
So the first tip here is that you ask the client to write about the problem, and inform him what he needs from this report. So, after you have a good understanding of what it is and make your description of the problem yourself, read it to the customer until everything is clear between them.
2 – Structuring the report
Depending on the reason that you have been called to carry out the report, the client may already have a form template that must be followed and, if applicable, follow it. Otherwise, it is up to you to define the structure of the report, and always remember that this is how your work will be evaluated, always according to the organization you provide.
And, although the Technical Report undergoes a few changes, it basically has this pattern:
- A Cape;
- A false cover page where only the title given to the report should be included;
- A cover page that must contain the expert’s name (his name), as well as the title of the report, his date and location;
- A brief summary, with about 300 words, which should contain your conclusions and, if any, your recommendations;
- A summary;
- An introduction that should define the object of the report and its general objectives;
- The list of graphs, tables, abbreviations and acronyms;
- The development on the object of the report;
- Your conclusion on the report made;
- The references that you have used to carry out the report, such as the Technical Norms that regulate it.
3 – Formatting is also important
As stated above, the structure, the way you present your work is important, and formatting is a direct part of it. A report made every hour with a different font and font size will certainly not be well regarded.
And, if you have not previously been assigned a format to be followed, you can base yourself on the formatting standard for the technical report:
- Times New Roman
- Size 12
- 1.5 cm spacing;
- Top margin of 2.5 cm;
- Bottom margin of 2.5 cm;
- Right margin of 2.5 cm;
- Left margin of 3.5 cm.
4 – The language used is also important
The type of language to be used in a document depends on what your target audience is, the language you should use for a specialized audience is unlikely to be understood by those who are not familiar with the subject. That is, the tip here is that you identify your target audience before you start writing.
And, if you have doubts about who your target audience will be, avoid using many technical terms, and when using them, explain them, also avoid using abbreviations. And of course, it is not even necessary that we say that the Technical Report must comply with the spelling and grammatical rules, and it should definitely not contain Portuguese errors.
Always keep in mind that there is no need for the report to have several difficult words, in fact, the clearer and more objective it is the better, both for those who read it and for you who write it.
5 – Attention to data collection
If the customer already has data from other sources that can help you, use it. But, if you see the need to carry out tests for your data collection, always do them in accordance with their respective Technical Standards, even consider hiring qualified professionals to assist you in the matter.
6 – Presenting evidence
It is necessary that you stick to everything you can present as evidence for the Technical Report. Provals such as photos, tables, graphs, statistics, references of professionals and everything else that you can use to support your report.
7 – It doesn’t have to bel ong
There is no need to write in 10,000 words when you can say it clearly in 2,000 words. Remember, the clearer and more succinct your report is, the better, don’t want to extend it just to occupy more pages, otherwise you may end up leaving your reading overwhelming.
If you have come this far in your reading, then you are aware of what a Technical Report is, from its functionality to how to formulate one.
That is, when there is a need for a Technical Report, always opt for trained professionals, a service of such importance can never be left in the hands of those who do not know what they are doing!
Are there any doubts regarding the technical report? Just ask us in the comments below and we will be ready to answer you!